How to Apply Extra Vouchers / Overrides payments (vouchers) to an Invoice

How to Apply Extra Vouchers / Overrides payments (vouchers) to an Invoice

This article will show you how to apply extra voucher/ override payments (payables) to an invoice. This applies to agents that want to apply overrides/extra vouchers to their billing instead of receiving a check from the company. 

Add a debit memo: 

  1.  Click the Bills menu
  2.  Click Enter bills submenu
  3.  Click (+) new
  4.  Select the company from the company dropdown
  5.  Click the magnifying glass button to look for the Agent
    • new window will open, type some portion of the agent's name on the name field then click search
  6.  Choose debit memo
  7.  Enter the order date
  8.  Click start new
  1. Click the line that says click here to add a new row
  2. In the office agent column, enter the agent's expense code
  3. The GL account will auto-populate
    • expense code gl account
  4. Enter a description
  5. Enter the total amount of the extra vouchers/overrides payments that will be applied to an invoice in a negative value then hit tab
  6. Click post
  7. Click the invoice now button to create a credit memo automatically
  8. Click yes

Apply the extra vouchers/ overrides payment to the debit memo in the Pay Bills screen

  1. Click Pay bills submenu
  2. Click search
  3. Select the company from the company dropdown 
  4. Click the magnifying glass button to look for the Agent
    • new window will open, type some portion of the agent's name on the name field then click search
  5. Click search
  1.  Click the check box for all extra vouchers/overrides payments and apply it to the debit memo
    • Note: Please make sure that the total payment will always be equal to zero.
  2. Enter next check # as a reference
  3. Select the payment date
  4. Select the bank account
  5. Click write check

Double-check if the credit memo was created and if it is ready to be applied in the agent's billing. 

  1.  Click the Sales menu
  2.  Click Add Payments submenu
  3.  Click search
  4.  Select the company from the company dropdown
  5.  On the invoice to, search the name of the agent
  6.  Click search

The screen will display the credit memo that was ready to apply to the invoices that were billed to the agent.

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