Apply Agent Payments Deducted from Closing

Apply Agent Payments Deducted from Closing

darwin Cloud, like all accounting systems, lets users use Accounts Receivable credits to clear unpaid invoices. In accounting terms, it’s called “applying” a credit to an invoice. When a credit is applied to an invoice, both the invoice and the credit are cleared from the receivables ledger.

This new feature in darwin Cloud lets you automatically pay off agents bills when you close a transaction.  

When an agent has unpaid bills due to the office, you can take what they owe out of their commission check. This automatically puts a credit on their account and adjusts their balance due. 

When you apply a credit, it doesn’t change an agent’s balance due. The agent balance due is already correct. Rather, applying credits just cleans up the A/R aging. It makes reports and the payments screen easier to use by clearing out items that are already paid. 

darwin Cloud has a tool to make it fast and easy, when you withhold agent bills from their commission, to apply this credit automatically.

To Enable apply credits for Bill Deduct in Post

  1. Click Properties menu
  2. Locate the property using the search button
  3. Enter a portion of the property address, then click enter
  4. Click the property address from the list
  1. Click Commission submenu
  2. Click the gear icon at the bottom right of the screen
  3. Look for Enable apply credits for Bill Deduct in Post, set to True
  4. Click Save
  1. Click Agent Net List
  2. Click the question mark icon to open a new window
  1. On the new window, user will see that agent owes over $1000.00 and it is made up of unpaid bills
  2. Click Close

Based on the last figure, as an example take $1000.00 out of the closing

  1. Check the box to override the Bill Deduct amount
  2. Double - click then enter the amount

Post submenu: Bill deduct selecting invoices

  1. Click Post submenu
  2. Click post
    • a new window will appear - bill deduct selecting invoices
    • this only appeared because settings, Enable apply credits for Bill Deduct was set to True

The screens shows the following:

  1. Agent name
  2. Agent commission withheld
  3. Bills agent owes

To pay invoices (example: $1000.00)

  1. Select the boxes of the invoices to be paid
    • amount should be exactly $1000.00 based on the example
  2. For the invoice that will be paid partially, double-click then edit the amount
  3. Click Save
  4. Skip this step hyperlink - if user does not want to decide how to apply the bill deduct

To check the applied credit for the bill deduct

  1. Click agent's name
  1. Click Billing submenu
  2. Scroll down to agent bills for invoices

The screens shows the following:

  1. Bills that were paid off in Post screen
  2. $1000.00 credit from the agent's commission deduction

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