Divide Expense Wizard - Offices

Divide Expense Wizard - Offices

darwin Cloud makes it easy to spread expenses across all your offices. Whether you have two offices or two hundred offices.

You know that equitably and accurately allocating expenses, correctly, across all your offices, is the only way to get an accurate picture of the true profitability of each location.

If a brokerage does not allocate expenses by office, it’s likely that offices which are losing money, are being carried by profitable ones.  You need expense allocation to generate a meaningful Profit and Loss by office.

Without which, its impossible to make decisions about the viability of any given location.

Moreover, we need expense allocation to be able to calculate overhead per agent.  Without knowing the monthly overhead per agent, it's impossible to calculate the net profit, to the firm, of each salesperson.  Luckily, darwin Cloud has a newly enhanced tool, that makes expense allocation by office fast, accurate and simple.

To use divide expense

  1. Click Bills menu
  2. Click Enter bills
  3. Click divide expense button

step 1

  1. Select company from the dropdown list
  2. Choose from the option, divide between - Offices
  3. Click next

step 2

  1. Check off one of the office billing groups previously set up
    • a billing group is a pre-determined list of the offices that should be charged for a bill, and what percentage they should be charged
  2. Click next

In the event that user have a bill, but does not have an appropriate billing group, already setup, for the bill you are trying to enter, you can create a billing group: Use the green plus button next to new office billing group

step 3

  1. Choose the Expense account to use for the bill
  2. Use the magnifying glass to select the vendor to be paid
    • a new window will appear, fill in accordingly
  3. Enter the date of the bill
  4. Enter the total amount
  5. Enter a description of what the bill is for
  6. Click next

step 4

  1. Choose if you want the bill:
    • to be automatically posted
    • to be created and saved, but not posted, make more changes to the bill before finalizing
  2. Click finish

When the wizard is complete, user can view the voucher that was created by the wizard.

Here are a couple things to notice.

  1. The bill has been proportionately divided by all the offices in the group.  
  2. The Voucher created is for the selected vendor and date
  3. All the charges, to all the Offices, correctly totals to the Total amount of the bill that you entered in Step 3.

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