Create rules to automatically spread incoming expenses across offices

Create rules to automatically spread incoming expenses across offices

Rules tell darwin Cloud how to classify expense that come in automatically from streaming bank transactions and credit card charges

Another type of rule you can create to classify incoming expenses is a Billing group rule.

Billing group rule

darwin Cloud now has enhanced automation that enables you to more accurately classify online payments that stream into darwin daily.

There have always been issues with correctly classifying online charges that stream into Accounting software.

First, Quickbooks and the prior version of darwin Citrix - they both would only allow one expense account to be used for each incoming charge.

Second, it wasn't possible to have an incoming charge expensed to multiple offices.

These limits have kept bank stream tech from being useful for bigger Brokerages. In larger companies, they always have some online charges that need to get allocated to multiple offices. And older technology simply couldn't handle that requirement. But Now, with darwin Cloud, we've created powerful tools that let users have incoming expenses charged to all your offices and proportionately expensed however they want.

Step-by-Step training

What is Billing Group?

A Billing group is a selected group of your offices, with percentages next to each office. What the Billing group does is take the total of a bill, and look at the percentages next to each office... then it enters the bill and charges each office their fair share, according to the percentages.

If you need to make a rule to automatically divide an incoming expense across multiple offices, the easiest way is to do this using Billing groups.If you don't remember what a billing groups are, a Billing group is a selected group of your offices, with percentages next to each office. What the Billing group does is take the total of a bill, and look at the percentages next to each office... then it enters the bill and charges each office their fair share, according to the percentages.

Billing Group Setup

Creating a Rule

First, when you're making a rule to automatically divide an incoming expense across multiple offices, the easiest way is to do this using Billing groups.

  1. Click Banking menu
  2. Click Rules submenu
  3. Click new button
  4. Enter Rule name
  5. Select bank account
  6. Choose billing group
  7. Choose GL account
  8. Select billing group
  9. Enter supplier using the magnifying glass
  10. Enter memo
  11. Click plus (+) button
  12. Choose and fill in the description that best match the charge to the rule

That's all you need to do to setup a rule to divide expenses between offices according to the percentages in a billing group.

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