Accounting Period locks technical information

Important rule:  Vouchers and Invoices are not locked if they are not yet paid.  Further; journal entries, checks and deposits are not locked if they are not yet reconciled.  Finally, invoices and invoice payments are not locked if the deposit of the payments are not reconciled and vouchers are not locked if the payments of the vouchers are not reconciled.

Locking an Accounting Period locks all entries before and including the date you put as the new lock date.

The tables that get locked are:

• Invoice (and invoice detail)
• Voucher (and voucher detail)
• Checkbook (and checkbook detail)
• ARPayments (and ARPaymentsdetail)
• APPayments (and APPaymentsdetail)
• Journal (and JournalDetail)

Checks dated before 12-31-2022 will be locked, and users will not be able to unpost and do any modifications and corrections to those vouchers and invoices.

User will only be able to do any modification if the locking period is changed or adjusted.

• Example, all accounting records are locked as of 12-31-2022

Accounting Period in darwin Cloud

1. Click Ledger menu
2. Click Periods submenu
3. Choose company from the dropdown list
4. Choose the record from the list
5. Enter new lock date
6. Click save

7. Click yes

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